The concept of ‘going digital’ is a simple one, and most businesses choose this path as they want to thrive in a continually changing environment.
There are many reasons why organizations are making this change. Some organizations are moving because they need to improve the efficiency of their business. Other companies are shifting because they want to save costs, while others are bouncing as they want a global reach.
Digitalizing your company provides you with a competitive advantage, allowing your organization to do things better, faster, and cheaper than your competition.
According to a PTC and Corporate Leaders survey, the key advantages of digital transformation are improved operational efficiency (40%), faster time to market (36%), and the ability to meet changing customer expectations (35%).
Guide your company into the digital period. Implementing an electronic signature tool is a fundamental element in achieving end-to-end digitization. Careless of the size of your business, the adoption of an electronic signature is the best tool for making a paperless office. E-signatures are a professional method to increase your profit margins by dramatically diminishing your business operating costs.
Electronic signature tools offer a wide range of benefits that can expand your business and make you much more competitive. Let’s go over the requirements your company needs to meet if you plan to automate the signature process fully.
Capability to Automate the Workflow
Whether you work in the real estate industry or healthcare, the right e-signature solution should offer all its clients the opportunity to automate their workflow.
A robust e-signature solution offers organizations from any industry the chance to manage documents, ensure compliance, and build secure business applications.
Integrating e-signatures into your workflows allows you to automatically track documents while eliminating the manual work of employees who should otherwise prepare the documents for e-signature.
Signing processes can be simply initiated and tracked with an automated workflow. It is also far easier to impose deadlines and categorize completed documents automatically. Besides, it should also offer a complete audit trail.
Must Be Easy to Integrate
When choosing the best electronic signature solution, make sure it can easily integrate with your company’s operating system, no matter if it’s an online portal, mobile app, document management system, or document-generating procedures of any form.
Typically, you can link a reliable e-signature platform to your system through its API. You can realize the connection in different ways:
- Directly through your website,
- By using a link found in an email or a text,
- Via a signature request that you can send to your client by email.
Thanks to the integration of functions via API, organizations can reinforce their services without developing those functions.
Flexible and Easy to Scale
Even though you might only consider implementing an electronic signature solution for a specific process or department, it’s essential to check that it also has other possible future uses. An excellent electronic signature solution should be easily scalable. It should grow with your business. In addition, you need to make sure that it is also flexible. So you can use the same e-signature tool across your lines of business and departments.
Enhanced User Experience for Signers
In today’s digital landscape, customers expect a streamlined experience. As a result, e-signatures need to keep your customer interactions inherent, fast, and secure.
A digital signature needs to offer a good user interface design. It basically should have an interface that looks good and is easy to use. A significant factor when choosing the right e-signature tool is how intuitive it is to use. If it offers simple navigation and a logical process, it will probably win your clients over.
An electronic signature module needs to be able to adapt quickly to each use case and offer the most satisfying user experience. Such an electronic signature tool should be able to lessen both the administrative as well as regulatory responsibility for companies.
Compliance and Security
Trust is vital for any business. The best e-signature software should meet the most demanding Canadian, US, EU, and global security standards.
There is a great need for improved cyber-security in regards to electronic signatures. When looking for an e-signature provider, check if the digital signature can protect your records, so they cannot be tampered with.
A reputable digital signature provider uses top encryption to protect the data that’s transferred. In addition, the tool also uses passwords, PINs, and other security measures to authenticate the signer’s identity. You can also see the signer’s IP address and a timestamp to reduce the chances of fraud.
We have put together a short but exhaustive list of questions you should ask when looking for the best eSignature option.
- Can the e-signature provider guarantee that it complies with industry regulations, such as HIPAA, CFR Part 11, SAFE-Biopharma, or Sarbanes-Oxley?
- What globally recognized certifications does the e-signature provider follow? It would be best if they were SOC 2 and SOC 3.
- What is the level of Physical Security that the e-signature provider offers? Where are their servers hosted?
How eSign Genie Stacks Up?
With eSign Genie, you can rest assured that all your documents are safe. It is secure, so you are not at risk for identity theft or data breaches. eSign Genie takes advantage of the Public Key Infrastructure (PKI) technology. It represents the highest level of security for digital documentation.
ESign Genie hosts its servers in a secure SSAE 16 facility that features multiple security measures such as:
- Biometric readers
- Infrared detectors
- All recordings from remote cameras come with a digital backup
- Both cabinets and cages are secured 24 hours a day
- There is a full perimeter fencing
- The facility has a direct and permanent connection to emergency law enforcement
By implementing eSign Genie’s electronic signature, you can check the location where your document has been signed and a timestamp displaying the date and time; thus, creating an official record of the event.
eSign Genie scales and adapts to your company’s needs and requirements. You will benefit from using it as a streamlined digital signature service. Secondly, it can help you handle all of your organization’s documents digitally. Furthermore, eSign Genie allows you to archive all your documents reliably.