Are you worried that your data isn’t being stored efficiently? In this modern digital world, technology is constantly changing and it can be difficult to keep track of everything or stay up to date on the latest changes. In addition, you want to make sure your private information is being stored securely.
Keep reading to learn some useful data storage tips to help keep your information secure and your computer running smoothly.
1. Cloud vs. Computer Data Storage
There are a few options for data storage, you can either upload to the Cloud or store things on your computer or external storage. The Cloud is a great resource because you can increase the amount of storage you need, as you need it, and access your files easily.
Your computer data storage is limited to the amount of room available when you purchased it. You can also add additional storage features to your computers, such as a hard drive or USB stick.
For devices other than your computer, for instance, an iPad, you can utilize data storage apps such as the Yoink app for additional storage options.
2. The Cloud
When it comes to keeping your private information you should avoid storing anything that is sensitive to the cloud. You should only upload those files that you are going to need frequent access to or information you are planning to share with other people.
Do not upload any documents that have your credit card information, home address, or passwords to any of your accounts. If your files have to include sensitive information you should encrypt the data before you upload it.
3. Declutter Your Storage
To make the most out of your data storage devices you should start by creating folders from the start and then continue to do so as you add files to your account. Create your folders based on the different file types and how they relate to each other. For instance, you could have a folder named “Waiting to Process” and one labeled “Processing Complete.”
If you are using a shared storage location you should create a standard folder naming convention. This will make it easier for you and your team to organize and find information as the team or data grows.
When creating your folder structure you should organize it in a way where you can start with the broader terms, such as the year, and then narrow it down accordingly.
4. Encryption
Before uploading your sensitive information to the cloud you should run them through encryption software. Cloud storage might automatically encrypt the files for you, but it’s better to also do it yourself.
There are several different software options that are available for encrypting your files. When you are setting it up you will be asked to enter a password that will be used as your key for decryption.
When you are setting up your password, make sure it is unique and strong. A strong password will include different character types such as lowercase and uppercase, numbers, and special characters, and is at least 15 characters long.
5. Use a Next-Generation Antivirus Software
Even if you are using a trusted cloud service that is secure you still can’t be too careful. Sometimes you can introduce a data breach just by logging into a computer system that doesn’t have up to date software or operating systems.
When you avoid updating your software when prompted you are not allowing the system to patch the areas that have issues. When these issues are left unpatched you are exposing you and your operating system to potential hacks from outside threats.
Besides keeping your system up to date, you should also avoid visiting websites that don’t seem trustworthy. You should also stay educated on the latest phishing email scams, infected banners, and spam emails.
You should install the best next-generation antivirus software onto your computer system so that in the event you do fall victim to one of these attempts, the software can fight it off and protect you.
6. Use Two-Factor Authentication
Two-factor authentication is a security method that requires two methods of authentication when logging into your account. Usually, this takes the form of a password and then receiving a code via SMS text message or acceptance through an authentication app.
This extra safety feature is helpful to all your accounts so if it is offered as an option you should enable it. The service will verify your identity and can block malicious attempts to access your online data storage.
7. Be Aware of the Terms of Service
When deciding on a cloud storage service you should make sure to read their terms and conditions before entrusting them with your data. Some services will store your data and also allow you to share your files and photos with other people.
This might sound like a great idea but it oftentimes comes with consequences. You need to read the fine print to determine where they store your data, which makes it shareable with others, and what they do if their system has a breach or is compromised in some way.
By having the ability to share your files, the cloud service might not be able to completely lock down its storage service.
Learn More Today About Secure and Efficient Data Storage Options!
If you are in need of a new data storage option that is secure and efficient you need to shop around and find the one that works best for you. Sensitive information should be stored on your computer or external hard drive for maximum security while other files and photos can be stored on a cloud service.
When storing your data make sure you declutter your information by using folders and organizing them in a way that is easy to find for you or your working group. You should always use two-factor authentication when you have the opportunity to do so and utilize next-generation antivirus software for extra security.
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