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How To Set Up A Fleet Maintenance Program

A fleet maintenance program comes with tons of benefits. However, the difficulties companies face are related to the process of setting up the program. The most effective fleet maintenance program is done through vehicle maintenance software. This type of software fully automates the process and does all the legwork for you.

But to get there, you still need to set it up. So, here is our 2022 guide on how to do that.

1. Create A Checklist

Before setting up the program, you need to know what exactly you need to achieve your goal. A fleet maintenance program consists of many smaller tasks that make sure your vehicles are all operating smoothly.

So the first place to start is to create a checklist. Considering that your fleet consists of all kinds of vehicle models, each one of those will require different things. From engine checks to oil changes, vehicle maintenance software will get you up to speed on everything you need to add to this checklist.

While this might be the first step, it is an important step that makes everything else easier to do.

2. Research Schedule For Each Vehicle In Your Fleet

Once you know what each vehicle needs, you need to do your research and figure out the recommended inspection and maintenance schedule for said vehicles.

Each vehicle is made out of hundreds of components that all have their unique maintenance schedules. The owner’s manual for each vehicle can give you a rough estimate as to when to do these inspections.

Based on the information gathered on all vehicles, you’ll piece together a comprehensive list of parts and components that require regular inspection and maintenance. This second step can be rather time-consuming, but it’s important to get over it.

Vehicle maintenance software can help you easily manage schedules and inspections for each vehicle in your fleet. To know more about how one such software can help, make sure to visit

3. Create A Schedule For Each Vehicle 

This is the part when you create the fleet maintenance program. This can be done manually or you can use vehicle maintenance software. The latter is more effective, faster, and generally considered the standard in fleet maintenance. Why do it manually when you can use software that gives you everything you need? All you need to do is simply create the steps.

The software fully automates the process by keeping you up to date on upcoming inspections and schedules. As such, we recommend you go for it.

By using the software’s built-in calendar system, you can create the program for each vehicle. The software takes over for you. Creating a fleet maintenance program will be a time-consuming process, but it pays out. 

While these three steps can spread out into multiple, smaller steps, they’re essential in creating a fleet maintenance program. Every company should have one such program as the benefits that come with it are many.

From saving time and money to making sure your vehicles are fully operational and ready to hit the road, a fleet maintenance program is essential for any company with a fleet of vehicles.

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