Test Data Management Tools – Why They are Essential for Software Development

Over the years, the demand for quality software and application continue to rise. With this, software companies are struggling in looking for ways to optimize their software and application through different testing processes. The primary goal is to deliver faster yet high-quality products in order to stay in the market competition. However, competing in the market is a bit of a challenge to startup companies, especially those who have limited resources such as manpower, budget, skills, etc. This is where test management tools like Practitest can be of great help.

Defining test management tools

Test management tools are created to help software companies speed up the process of software development and ensure the quality before releasing it to the market. These tools can help to effectively manage different types of test cases and plans to define user requirements. They are able to generate reports and insights that are essential in the development process.

The importance of software testing for startups 

It is essential to ensure the quality of the software or application before releasing it to the market, whether it’s for sale or a free app. Software testing gives software developers and QA testers a chance to fix possible program defects, enhance the areas that need improvement, and, more importantly, satisfy the customers. With this, the company will have a higher chance of generating more revenue in the long run.

Furthermore, while startup software companies usually suffer from uncertainties like funds and expertise, it should not be an excuse not to perform software testing. If one fails to test a software or an app and release it in the market, then more likely your customers will suffer from unreliable and faulty software. It could affect your company’s reputation and could hinder your business growth.

Some may also ask what is test data management in software testing? While it’s easier to do manual testing, especially during the initial stages of software development, it might become ineffective, time-consuming, and costly in the long run. Test data management in software testing allows the development team to speed up processes on both manual and automated testing and keep proper documentation as well. Managing data as well as modifying them can be a big hassle in manual testing, while test data management, it can do everything for your team, which makes doing their task in considerably less time.

How test management tools can help your software development process?

Startup companies usually require a significant amount of time for testing since they need to maintain quality to stay competitive in the market. Test management tools allow your development team to consolidate some essential aspects of the testing phase hence reducing effort and costs. Most of these tools assist in designing test cases and effectively generate test execution reports and bugs.

Below, we have listed some of the most crucial aspects of software development where test management tools can also become a great help.

Data consolidation

One reason why test management tools can speed up the process is that they can serve as a central repository. It allows your development team to create and save test cases, all the generated reports, and development plans, all in one place. Also, the dashboard can show each of your team member’s responsibilities and current statuses. With that, the upper management can easily have a quick overview of the progress of each project.

Furthermore, your QA team will have an end-to-end view of test requirements. They can instantly get some essential reports like program bugs, defects, and other useful information, especially those test cases that need priority. Without test management tools, it could be tough for your development team to manage and trace defects with manual systems.


Test management tools also allow your development team to see potential flaws in your software or application. With this, they’ll be able to estimate the time it would take to manage and trace system errors. This feature can help developers to speed up the process of software development.

Easier Communication

Another excellent feature that most test management tools have to offer is that it comes with a project management system. This feature is beneficial when it comes to a better communication since it lessens the need for emails and chats using other platforms. This removes communication barriers between your developers and QA testers. The upper management can even also assign work to a specific individual or to a team and track their progress and results.

Better collaboration

Since test management tools consolidate data and provide easier communication, the project managers can easily bring everyone on the team without having to wait for an email or document to be passed to everyone that is part of the project. It also ensures that your development team and your QA testers are on the same page.

Avoid duplicate data

The risk of processing the same data twice during test cases is high on manual testing, resulting in a waste of effort and time. Not to mention also the risk of having the same document containing different information. These risks can be easily avoided through management tools since the system will ensure that your development team and your QA team will have the same information. With this, your team won’t waste time and effort testing or fixing duplicate defects.

Increase the test coverage

Manual testing usually requires a significant amount of time to process, but only a few test cases can be completed. On the other hand, test management tools are fast in providing results since the process is simplified. This means that your development team can do more test cases compared to manual testing.

Selecting the right test management tool

With limited resources, startup software companies need to find management tools that provide the best value in the market. They must have the basic functionalities and some additional features that meet your company’s goals at the right budget.

The following are some of the factors you should be considering before buying a test management tool:

Efficient tracking capabilities

In manual testing, things might go well, but only at the beginning of the testing phase. However, when it comes to more complicated or multi-step processes of the testing life cycle, tracking would become much more difficult and time-consuming, thus slowing down software development progress. On the other hand, test management tools can track each aspect of the testing life cycle efficiently. The testing dashboard, for instance, provides an overview of each test case being processed. Also, it stores documentation for each completed test case, which can be used for future projects.

Real-time reports

Test management tools also come with real-time reporting, which is essential to streamline the development process’s tracking capabilities. Furthermore, reports are clearly outlined and easy to understand. It usually details what is happening at any given moment of a test phase. Because of real-time reporting, allows your development team to develop rapid responses, especially agile teams. It even encourages a continuous feedback loop that can significantly speed up the QA processes. 

Test automation

This is one of the most important features a management tool must have. For instance, regression tests that need to be reprocessed can have lots of repetition and room for error when done manually. Testing automation makes testing a breeze. Since it can automatically run test cases, your QA team saves significant time, effort, as well as resources. With this feature’s help, it enables you to deliver the software to the market faster than manual testing.

Collaborative capabilities

As we have already mentioned earlier, most test management tools have collaborative capabilities. It ensures that your development team is on the same page. It makes all your testing assets accessible in a single, shared space, which usually includes data, reports, testing metrics, and other critical information. It also allows the upper management to see who is doing what, and how they’re doing it. This lessens any possible tension between your development team and QA testers from playing the blame game in case something happens during the testing phase.


Different software has different demands. With this, a test management tool must be flexible enough to accommodate various test challenges. The tool must also be able to exclude certain factors not needed for the particular project and remove irrelevant tests. As such, flexibility is an essential feature since it will reduce the risk of wasting time on non-essential processes. Also, it will be very helpful for agile testing methodologies. It fosters the freedom for QA testers that need a specific set of tests rather than forcing the whole process.


Test management tools are essential and a must-have for software companies, especially for startups. These tools can significantly simplify the testing processes of each of their projects. It allows project managers to manage all the testing activities efficiently. Moreover, these tools are usually user-friendly, flexible, and comprehensive. They reduce the time when it comes to planning and executing test cases while at the same time improving the software or application’s accuracy and efficiency.

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