You’ve probably been to more than a few scrum meetings if you’ve been involved in project management. If you’re new to the world of project management, you might be asking yourself, “What the heck is a scrum meeting?”
Scrum meetings are based on scrum methodology that promotes learning, and togetherness and produces better results. Scrum meetings are frequently being used by companies who want to outperform their competitors and seek constant improvement.
While it does have structure and a set of rules and tasks to perform during these meetings, it’s inherently flexible which allows for constant movement and growth.
Scrum meetings are always done face-to-face with members of a project team. It can be in person or through an app like Teamly where team members can work remotely. That’s how flexible scrum meetings can be. Its purpose is to make sure everyone stays aligned throughout the creation of the project. If you want to learn why scrum meetings are the end-all-be-all of project management, keep reading.
Scrum meetings let you get accurate estimates from all members of staff
Projects require a lot of different people with a lot of different skills to work on different parts of the project. With all these different people working on different parts of the project, it’s important to stay on budget.
Completing a project costs money and time and if everyone who is involved with it has a different timeline or portion of the budget they’re using in their head, then things can quickly spiral.
Scrum meetings ensure that everyone knows what the budget is when the project has to be finished and allow team members to give updates with estimated costs or budget constraints so they can modify and adapt quickly to any changes.
Boosts morale and builds a team
Meetings are a great way to build team morale. By bringing many different people on the team together for frequent meetings, you’re giving everyone a chance to get to know people they may not be able to work with often.
For example, the creative team may not work with IT often but because your company is doing a new product launch, these team members need to be able to work together. Meetings allow both groups to interact in a fun and engaging atmosphere. They’ll be able to work with coworkers they haven’t seen in a while.
It also allows team members to feel empowered because of the self-organizational and engaging atmosphere. It’s not a meeting where only one person talks, everyone participates in the creativity which makes teams more creative, knowledgeable, and excited to work.
For more ways to boost team morale, follow the link below. https://www.betterup.com/blog/boost-employee-morale
You can visibly see progress
It’s nice when everything goes smoothly. Meetings are a great place to give status updates and progress reports to one another. Since every member of the team might have a different task, it helps to know where everyone is in their given assignments.
Sometimes tasks interlink with one another, and one person may not be able to complete their task until another member of staff has completed theirs. By having scrum meetings and giving status updates, you can visibly see each other’s progress and the progress of the project as a whole.
Let’s you identify problems and find solutions
By bringing everyone together, you’ll be able to quickly identify problems. If there’s a budget issue, time constraint, or a portion of the project isn’t up to snuff, you’ll be able to see it before it’s too late.
This allows teams to respond in real time and collaborate on solutions. It helps the team learn, adapt, grow, and build relationships through these collaborative talks. Roadblocks can be frustrating for teams, but if they can learn to overcome them together then that can also help boost morale and experience levels.
Gives you better quality
Since scrum meetings are a great place for all team members to share their ideas and give feedback, the quality of work is much better. Maybe a member of the team was struggling with a certain aspect of the project, during the meeting they can share their ideas and get feedback on how to improve it.
You can also receive feedback from investors and stakeholders who attend these meetings, that way you can tailor the project to fit their growing needs and give them a better product.
With lots of different members of the team, it can be hard to make sure everyone is staying consistent or on task. Scrum meetings force everyone to be held accountable and inspire everyone to give consistent results.
It also ensures that everyone is on the same page so the project looks like it was completed by a single person instead of a large group of individuals. Investors don’t want to see everyone’s originality in a project. They want it to look like it was done by one person.
Improves functionality and efficiency
Emails and phone calls are important aspects of the business. It helps people communicate with one another and it’s far better to have things in writing so you know exactly what’s expected. The problem is that too many phone calls and emails passing around can make it difficult for people to stay productive.
It’s far more efficient to have everyone get answers at one weekly meeting than it is for everyone to start chain emails or phone tags. Weekly meetings help get everyone on the same page and while they won’t completely eliminate the need for phone calls or emails, they can help reduce them a little and keep someone from answering the same question over and over again to different people.
For more information on scrum and its ceremonies that improve functionality and efficiency, click here.
Scrum meetings bring everyone together in one face-to-face meeting which has a lot of benefits. It boosts morale, helps people get on the same page, boosts consistency and efficiency, and lets you fix problems early on in a project. Scrum meetings are a great addition to any project management team.