While finding, retaining, and managing the best resources for any organization is a challenge, handling their payroll is certainly a whole new ball game. As such, it becomes very important for organizations to seamlessly integrate HRIS and payroll services. Proper alignment and interaction between these two business processes are indispensable to make your HR and payroll management tasks a breeze, and positively motivate the employees of your organization by making sure that they get paid accurately and on time. This ideal alignment and interaction can very well be achieved with the help of well-integrated payroll software. Such software can reduce your business workload by helping your payroll and HR teams discharge their responsibilities more efficiently and in less time, giving them sufficient time to focus on business growth.
HR and payroll teams spend considerable time each week on routine tasks. The more time the teams spend on these routine manual tasks, the longer it takes for them to move forward to tasks with greater strategic importance. To cut back on administrative tasks and achieve efficiency, HR and Payroll departments should work in tandem by seamlessly integrating the hiring (onboarding), payroll, and human resources information systems. This will make the HRIS and Payroll processes more efficient, saving the two teams time and resources.
Consider the following benefits of tapping into a seamless platform to manage HRIS and payroll services.
1- Providing an Engaging Experience to the Employees
With an integrated payroll solution, the transition from a candidate to an employee is seamless. Payroll software automatically transfers the hiring data to kick off an onboarding process immediately. This includes signing the employee handbook, furnishing employee details for automated payroll, addressing tax forms, and completing benefits paperwork. This improves the experience of the employees and helps to engage them by eliminating the potential frustration of sitting long hours in the HR office filling out printed paperwork.
To make the HRIS and payroll services’ related tasks user-friendly, every organization needs to have the right technology in place. Organizations cannot afford to ignore timely and accurate paychecks for the employees. And this depends on being able to properly track attendance, calculate various benefits, taxes, and many other things. The right payroll software can make HR and payroll processes seamless, keeping employees highly engaged, and saving lots of time.
2- Save Your HR and Payroll Teams’ Time and Money
Many organizations have multiple and standalone systems related to HR and payroll in place. This means these organizations have different systems for onboarding, attendance and leave tracking, payroll calculations (with taxes and benefits), and other needs. The approach of having such standalone systems has a serious drawback, i.e., lack of sufficient interaction among the systems. This forces your HR and payroll teams to log in to multiple systems and manually update employee information at the time of hiring, separation, or other important life events that affect benefits. These manual tasks consume a lot of your time and resources.
Instead of using multiple systems for your HRIS and payroll needs, implement an integrated payroll software. This will help you cut back on tedious, manual, and relatively less productive tasks. Time thus saved can very well be utilized on more strategic tasks by the teams.
3- Curtailing Costly Errors
It is important to curtail payroll mistakes as the cost of those errors could be devastating for the businesses. As such, organizations should aim at complete accuracy and compliance when it comes to payroll calculations. But when you update employees’ personal, payroll, and other information manually across multiple systems, you cannot rule out the possibility of human error.
Errors related to payroll can cost an organization in many ways – including compliance-related penalties and in the form of employee satisfaction. By implementing a seamless payroll solution, many tasks on the payroll and HRIS side of the business can be streamlined, resulting in reduced human errors and reduced consequent cost.
4- An Integrated System Offers Comprehensive Reports
The repository of business data increases constantly for all organizations making constant progress. As such, it would be difficult to pull relevant data to take actionable insights with multiple systems working in isolation. With payroll software in place, businesses can have all of their data available within a single platform. This would be ideal as your reports would be using data from multiple processes, providing you the benefit of rich insights with multiple dimensions.
Integrated payroll software can set your payroll and HR teams up for success when it comes to hiring the best talent, keeping the current workforce engaged, and driving efficiencies for both the teams. A good payroll software aims at achieving a seamless integration of HR and payroll management. It digitizes the whole process and aligns HRIS with payroll services. This leads to an optimal payroll process with reduced errors and greater accuracy.